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<p class="MsoNormal"><span style="color:#1F497D">Dear All<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please see the email below regarding invigilation of exams and security of papers.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Best regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Audrey<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";mso-fareast-language:EN-GB"> Exams
Admin <br>
<b>Sent:</b> 04 May 2016 17:41<br>
<b>Subject:</b> REMINDER - EXAMINATIONS & INVIGILATION<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">THIS EMAIL IS BEING SENT TO YOU AS ONE OF THE EXAM CO-ORDINATORS WITHIN YOUR DEPARTMENT. IF THIS NO LONGER APPLIES TO YOU CAN YOU PLEASE PASS THIS EMAIL ONTO THE APPROPRIATE PERSON AND ADVISE
<a href="mailto:EXAMS-ADMIN@STRATH.AC.UK">EXAMS-ADMIN@STRATH.AC.UK</a> ACCORDINGLY.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#0070C0">There have been number of issues in this current exam diet with regard to invigilation of the exams and the security of the exam papers. Can I therefore ask
you to remind your invigilators of the University Policy on the Invigilation of Examinations (policy document attached). Specifically, the following sections:<o:p></o:p></span></i></p>
<p class="Default"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default"><b><span style="font-size:10.0pt">2.2 RESPONSIBILITIES OF ALL INVIGILATORS
</span></b><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="Default"><span style="font-size:10.0pt">Collectively, invigilators are responsible for:
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default" style="margin-bottom:18.15pt"><span style="font-size:10.0pt">2.2.1 Arriving at the examination room at least 20 minutes before the beginning of the examination;
<o:p></o:p></span></p>
<p class="Default" style="margin-bottom:18.15pt"><span style="font-size:10.0pt">2.2.2 Ensuring that if they are unable to attend the examination, that an appropriate substitute is appointed and briefed;
<o:p></o:p></span></p>
<p class="Default" style="margin-bottom:18.15pt"><i><span style="font-size:10.0pt;color:#0070C0">On several occasions in the last few days a number of invigilators have either turned up late or not turned up at all and we have had to prompt the department to
send someone to the exam venue. The requirement for invigilators to arrive at the examination room at least 20 minutes before the beginning of the examination is to ensure that there is sufficient time to check the exam papers, supervise students’ entry into
the exam room, register attendance and make the Invigilator Announcement BEFORE the official examination start time.
<o:p></o:p></span></i></p>
<p class="Default"><span style="font-size:10.0pt">2.1.4 Ensure there are arrangements in place for the secure delivery of all candidates’ answer books to the relevant Department/School or appropriate internal examiner;
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0">We have also had an incident of exam answer books being left in the exam room and not collected by either the invigilator or someone from the department. If there is more than one exam taking
place in the same location and an invigilator is aware that there are answer books which have not been collected can I ask that they take the answer books to a secure location and then notify the exams admin team on extension number 2790 immediately.
<o:p></o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0"><o:p> </o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0">Finally, it would be helpful if you could ensure that you or one your colleagues is available (i.e. contactable by telephone) for the 20 minutes preceding any of your examinations to deal with
any exam related issues. <o:p></o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0"><o:p> </o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0">Your assistance in this matter would be greatly appreciated.
<o:p></o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0"><o:p> </o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0">Regards<o:p></o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0"><o:p> </o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0">Margaret<o:p></o:p></span></i></p>
<p class="Default"><i><span style="font-size:10.0pt;color:#0070C0"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-GB">Margaret Blackwood<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-GB">Student Awards & Graduations Team Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-GB">University of Strathclyde | McCance building | 16 Richmond Street | Glasgow | G1 1XQ<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-GB">Tel: 0141 548 2903<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:black;mso-fareast-language:EN-GB">The University of Strathclyde is a charitable body, registered in Scotland, number SC015263</span></i><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:#5030CF;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
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