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<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">You will have seen this email from the Dean and noted that we are required to undertake the next Time Allocation Survey (TAS) during 2016-17. While I recognise the workload involved in this I also have to emphasize
that it is actually important. It is vital that we achieve both a high response rate and accurate results for the TAS to ensure that we receive appropriate funding in the future for our teaching, research and KE activities. This is particularly the case now
that the SFC is using the TRAC (T) data which is based on TAS to inform the future funding of Teaching.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I therefore ask you to cooperate with this over the next year. I am sure we can all find ways of ensuring that as accurate data as possible gets fed back without it turning into an excessive administrative burden.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Best wishes<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Erling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">===============================================================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Professor Erling Riis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Head of Department<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Department of Physics, tel: 0141-5483490<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Strathclyde University,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">John Anderson Building, e-mail:
<a href="mailto:e.riis@strath.ac.uk"><span style="color:blue">e.riis@strath.ac.uk</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Glasgow, G4 0NG<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">UK<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The Department is a partner in SUPA, the Scottish Universities Physics Alliance
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The University of Strathclyde is a charitable body, registered in Scotland, number SC015263<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="mso-fareast-language:EN-GB"> aca-res-staff-bounces@lists.strath.ac.uk [mailto:aca-res-staff-bounces@lists.strath.ac.uk]
<b>On Behalf Of </b>Corporate Comms<br>
<b>Sent:</b> 27 September 2016 15:05<br>
<b>To:</b> 'aca-res-staff@lists.strath.ac.uk' <aca-res-staff@lists.strath.ac.uk><br>
<b>Subject:</b> [aca-res-staff] Time allocation survey<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;mso-fareast-language:EN-GB">SENT ON BEHALF OF PROFESSOR DAVID LITTLEJOHN<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Dear Colleague,<o:p></o:p></span></p>
<p style="background:white"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Time Allocation Survey (TAS)<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">What?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Time Allocation Survey (TAS) data is information collected from individual staff members on the proportions of their working time spent on different categories of work. The percentage of time
recorded is used to allocate the staff costs to the different categories for the completion of the Transparent Approach to Costing (TRAC) Return to the Funding Council.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Why?<o:p></o:p></span></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1"><span style="font-family:"Arial",sans-serif">Staff costs are the single largest element of a University’s costs<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1"><span style="font-family:"Arial",sans-serif">Information from TAS is used to allocate staff costs for TRAC to:<o:p></o:p></span></li></ul>
<ul style="margin-top:0cm" type="disc">
<ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l2 level2 lfo2"><span style="font-family:"Arial",sans-serif">Teaching (T), Research (R) and Other (O)<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2"><span style="font-family:"Arial",sans-serif">TAS is also used as a driver to allocate other costs to these activities<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2"><span style="font-family:"Arial",sans-serif">TRAC data is then used to calculate:</span>
<span style="font-family:"Arial",sans-serif"><o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo2"><span style="font-family:"Arial",sans-serif">Indirect rates for Research and KE projects<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo2"><span style="font-family:"Arial",sans-serif">The costs for funding per SFC Subject group in TRAC (T)<o:p></o:p></span></li></ul>
</li></ul>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo1"><span style="font-family:"Arial",sans-serif">SFC are using TRAC (T) data to inform Price Groups – i.e. the funding we receive for teaching students
<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:36.0pt"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Importance of Accuracy<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Inaccurate data will potentially lead to erroneous costings for Research and Teaching and will therefore have an impact on future funding, for example:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Arial",sans-serif">Understating Teaching time risks a reduction in funding from the Price Groups<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Arial",sans-serif">Understating the support element of Research & KE risks under recovering support costs which are met through the Indirect rate.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-family:"Arial",sans-serif">Overstating these costs makes Strathclyde more expensive compared to other universities<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Additional categories of activity have been added to the TAS to assist academics in allocating activities to the appropriate category (see
</span><a href="http://www.strath.ac.uk/fec/timeallocationexercisetas/#d.en.31113"><span style="font-family:"Arial",sans-serif">http://www.strath.ac.uk/fec/timeallocationexercisetas/#d.en.31113</span></a><span style="font-family:"Arial",sans-serif">)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">The Overall Process<o:p></o:p></span></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo4"><span style="font-family:"Arial",sans-serif">The TAS will be released on the Qualtrics questionnaire system at the end of each collection period<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4"><span style="font-family:"Arial",sans-serif">staff will be notified by email that the questionnaire is available for completion along with detailed instructions on how to complete the exercise.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4"><span style="font-family:"Arial",sans-serif">results for each department will be summarised and passed to the Head of Department for confirmation
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4"><span style="font-family:"Arial",sans-serif">approved results will be built into TRAC model to provide annual TRAC results for T, R and O.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4"><span style="font-family:"Arial",sans-serif">TRAC model is used to complete TRAC (T) return and calculation of Estates and Indirect rates for Research / KE projects.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Data collection periods<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The data collection periods will be -<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo5"><span style="font-family:"Arial",sans-serif">1 October 2016 - 31 January 2017<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo5"><span style="font-family:"Arial",sans-serif">1 February 2017 - 31 May 2017<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo5"><span style="font-family:"Arial",sans-serif">1 June 2017 - 30 Sep 2017<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Further Information<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Full details on the TAS including step by step guidance, frequently asked questions and who to contact with queries can be found at
</span><a href="http://www.strath.ac.uk/fec/timeallocationexercisetas/"><span style="font-family:"Arial",sans-serif">http://www.strath.ac.uk/fec/timeallocationexercisetas/</span></a><span class="MsoHyperlink"><span style="font-family:"Arial",sans-serif">
</span><o:p></o:p></span></p>
<p class="MsoNormal"><span class="MsoHyperlink"><span style="font-family:"Arial",sans-serif">or contact
</span></span><a href="mailto:tas-submissions@strath.ac.uk"><span style="font-family:"Arial",sans-serif">tas-submissions@strath.ac.uk</span></a><span class="MsoHyperlink"><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:gray;mso-fareast-language:EN-GB">The University of Strathclyde is a charitable body, registered in Scotland, with registration number SC015263.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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