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<p class="MsoNormal">Hi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It has been brought to my attention that in some cases PhD students are being asked to pay for conference fees by personal bank transfer. I have spoken with Finance and they have confirmed that there are three processes in place to deal
with the payment of conferences fees:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Pay by University Purchase Card<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If a Purchase Card is not acceptable, complete a request for payment form and submit on FMS at least two weeks in advance of the due date of payment.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When both above cannot be used, request a cash advance but again allow for an appropriate amount of time.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A Request for Payment form can only be used once for each supplier not on the system. If you have more than one student attending the same conference someone in the group will need to coordinate the form for submission to FMS.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please do not ask your PhD students to pay these fees by personal bank transfer.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many thanks<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kirsten<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Kirsten Munro<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Departmental Administrator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Department of Physics<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">University of Strathclyde<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">John Anderson Building<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">107 Rottenrow East<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">GLASGOW<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">G4 0NG<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Tel: 0141 548 3386<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-GB">The Department is a partner in SUPA, the Scottish Universities Physics Alliance
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-GB">The University of Strathclyde is a charitable body, registered in Scotland, number SC015263<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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