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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Dear Academic colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">The University is continuing its preparations for the UK’s departure from the EU in the context of continuing uncertainty as to future arrangements.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Earlier in the year, the University undertook an assessment of “high risk” suppliers (see attached Excel sheet), but we are being asked again to consider and identify all potential
supply chain risks and to put mitigation plans in place.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Please therefore identify any supply chains at risk and answer the three questions below for each that you identify:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">1. What would the impact be of not receiving good/services when anticipated/required?<br>
2. Is live research dependant on specific products/services that may be shipped into the UK?<br>
3. Is funding dependant on goods being received/expenditure confirmed by a specific date for products/services that may be shipped into the UK?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#1F497D">Then either state briefly your intended actions, or provide the supplier’s name, the products/services provided, and the anticipated action/support required from Procurement
(as per the attached Appendix A form).<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Please send responses to me by
<b>Tuesday 8<sup>th</sup> October </b>so I can compile a department response.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Further details are below. Please direct enquiries to Procurement Services ext.2221 (not me!).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Gabrielle<o:p></o:p></span></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">-------- Forwarded Message -------- <o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><b>Subject: <o:p></o:p></b></p>
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<td style="padding:0cm 0cm 0cm 0cm">
<p class="MsoNormal">[aca-heads] Brexit Business Continuity Planning: Supply Chain<o:p></o:p></p>
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<td nowrap="" valign="top" style="padding:0cm 0cm 0cm 0cm">
<p class="MsoNormal" align="right" style="text-align:right"><b>Date: <o:p></o:p></b></p>
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<td style="padding:0cm 0cm 0cm 0cm">
<p class="MsoNormal">Wed, 2 Oct 2019 14:24:26 +0000<o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><b>From: <o:p></o:p></b></p>
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<td style="padding:0cm 0cm 0cm 0cm">
<p class="MsoNormal">Fiona Hughes <a href="mailto:fiona.hughes@strath.ac.uk"><fiona.hughes@strath.ac.uk></a><o:p></o:p></p>
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<p class="MsoNormal"><br>
<br>
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Dear Colleagues,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">The University is preparing for the UK’s departure from the European Union (EU) in the context of continuing uncertainty as to future arrangements. The Strathclyde
EU Exit Working and Advisory Group has focused on risks, preparation and mitigation. The University’s Executive Team has also established a dedicated continuity planning group to develop a focused action plan in the event of a ‘no deal’ Brexit.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">In the event of a ‘no deal’, those responsible for the continuity of supply of business critical supplies, services and works should be aware of the potential implications
and have considered a robust and proportionate contingency plan.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">While the Procurement Team has undertaken an assessment on those known suppliers that have been considered as “high risk”, it’s important that colleagues across the
University identify all potential supply chain risks in their areas and ensure that mitigation plans are put in place.</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Supply Chain Risks</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"> </span></b><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">It is widely accepted that, a ‘no deal’ Brexit will have an impact on many supply chains. The most likely issues are delays and cost.
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">On 23 January 2019, the University Secretary and Chief Compliance Officer wrote to all Directors and Heads of Departments asking for confirmation of the name(s) of
any suppliers in their area that they consider to be critical to service delivery. These suppliers together with those highlighted by the Procurement Team were assessed for potential financial and service delivery risks.
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">The tool used to undertake this assessment is one recommended by the Scottish Government Procurement Directorate. This assessment was based on the knowledge shared
with the Procurement Team from Departments and knowledge gathered from wider Public Sector forums. The outcome of the assessment is noted in Appendix B. It should be noted that risks continue to fluctuate therefore this information is provided as indicative
only.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-family:"Arial",sans-serif">What to do next</span></b><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-family:"Arial",sans-serif"> </span></b><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">While the procurement team is confident that suppliers are taking all available steps to minimise risks, the University must also ensure that we have appropriate plans
in place to minimise disruption to essential services delivery. </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">With this in mind, each Department must now consider appropriate steps to mitigate risk where required and possible. This may involve having more in-depth conversations
with strategic suppliers (particularly single source suppliers), considering increasing stock holding of products or sourcing alternative products and/or suppliers. In order to prioritise this activity, Departments are advised to complete Appendix A with
identified key department risks. </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Some of the questions you should consider include:
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="text-align:justify;text-indent:-18.0pt;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Arial",sans-serif">What would the impact be of not receiving good/services when anticipated/required</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-align:justify;text-indent:-18.0pt;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Arial",sans-serif">Is live research dependant on specific products/services that may be shipped into the UK?</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="text-align:justify;text-indent:-18.0pt;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Arial",sans-serif">Is funding dependant on goods being received/expenditure confirmed by a specific date for products/services that may be shipped into the UK?</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpLast"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">In order to ensure all assessment information is collated centrally we would request that all areas complete the pro-forma, Sections A to C of Appendix A, and returns
to procurement enquiries by 11 October 2019. <o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Finally, the procurement team is happy to support this activity and would request that departments who require assistance from the procurement team complete Section
D of Appendix A, indicating the areas of concern to allow consideration of resource to be allocated.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Best Regards,</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Fiona Hughes</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Head of Procurement</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">University of Strathclyde</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Level 6
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Graham Hills Building</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">40 George Street</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Room GH654</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">G1 1QE</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Phone: +44 (0)141 548 2823</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-family:"Arial",sans-serif">Mobile: +44 (0)7540809767</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#1F497D;mso-fareast-language:EN-GB">Email:
<a href="mailto:fiona.hughes@strath.ac.uk"><span style="color:blue">fiona.hughes@strath.ac.uk</span></a></span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#1F497D;mso-fareast-language:EN-GB">Web:
<a href="http://www.strath.ac.uk/procurement"><span style="color:blue">http://www.strath.ac.uk/procurement</span></a></span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><img border="0" width="171" height="239" style="width:1.7812in;height:2.4895in" id="Picture_x0020_3" src="cid:part3.7CD679E1.A111F963@strath.ac.uk"><img border="0" width="170" height="238" style="width:1.7708in;height:2.4791in" id="Picture_x0020_2" src="cid:part4.C5723CA6.4C07E503@strath.ac.uk"> <img border="0" width="171" height="238" style="width:1.7812in;height:2.4791in" id="Picture_x0020_1" src="cid:part5.21A0884C.0A3AB6BF@strath.ac.uk"><img border="0" width="427" height="240" style="width:4.4479in;height:2.5in" id="Picture_x0020_4" src="cid:part6.80F48FB6.DC5CB1EA@strath.ac.uk" alt="GOs19_email_Finalist (1) (002)"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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