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<p>Dear All,</p>
<p>With reference to my email below, at short notice, the Home
Office has extended (until 31 August 2021) the period during which
COVID-19 ‘adjusted’ Right to Work checks may be carried out. <br>
</p>
<p>This means that the date from which we will need to revert to
face-to-face and physical document checks changes is put back from
21 June 2021 to 1 September 2021. <br>
</p>
<p>Regards,</p>
<p>Paul</p>
<br>
<div class="moz-cite-prefix">On 09/06/2021 14:08,
<a class="moz-txt-link-abbreviated" href="mailto:physics-hod@strath.ac.uk">physics-hod@strath.ac.uk</a> wrote:<br>
</div>
<blockquote type="cite" cite="mid:AS8PR05MB768709855249195464E5D619B6369@AS8PR05MB7687.eurprd05.prod.outlook.com">
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<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt">Dear
colleagues<o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt"><o:p> </o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt">This
email contains important information on changes that come into
effect from 21 June 2021 relating to Right to Work checks that
apply to workers engaged via the Supplementary Payments route,
including external examiners of PhD students. <b>Convenors of
PhD vivas are asked to please note the new action required
at least two weeks in advance of an online viva.</b><o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt"> <o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt">The
Home Office has stipulated that temporary adjustments to Right
to Work checks (introduced during March of last year owing to
COVID-19) will end on 21 June 2021.<o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt"> <o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Since March 2020, HR has been
temporarily supporting departments with their Supplementary
Payments-related RtW checks. Unless the Home Office revises
its schedule, pre-Covid arrangements will be reinstated on
21 June and departments will need to perform their own RtW
checks again, which will mean ‘<b>document-in-hand</b>’
verifications of suitable RtW evidence.
</span><o:p></o:p></p>
<p class="xxmsonormal" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal">Unless the Home Office makes any changes,
right to work checks will have to be conducted either:<o:p></o:p></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0
level1 lfo1">
'in person' - a member of the Department Admin team will
perform in-person RtW checks on campus (this would apply,
for example, to students employed to teach or to visiting
external examiners).<o:p></o:p></li>
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0
level1 lfo1">
using a share code that the individual provides (for those
with a Biometric Residence Permit / Residence Card / EU
Settled or Pre-Settled Status / Indefinite LTR)
<a href="https://right-to-work.service.gov.uk/view/share-code" moz-do-not-send="true">https://right-to-work.service.gov.uk/view/share-code</a>
and a zoom call is required to confirm likeness to the photo
that is received from using this service.<o:p></o:p></li>
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0
level1 lfo1">
the individual sending their passport to the Department by
post and a zoom call arranged to confirm their likeness to
the passport photo.<o:p></o:p></li>
</ul>
<p class="MsoNormal">This RtW check needs to be performed prior
to the work being carried out. Note that in the event of a PhD
viva taking place online (e.g. by Zoom), the external examiner
will be required to send a share code or their passport to the
Department and have the Zoom call to verify their likeness to
the photo in advance of the PhD viva.
<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><b>PhD exam convenors </b>are asked to
take note of this and alert Catherine and Gabrielle to any
online vivas taking place,
<b>at least two weeks in advance</b> of the date of the
online viva, to provide enough time for these checks to take
place (which may require the examiner to post their
passport). Thanks<o:p></o:p></p>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<div>
<p class="MsoNormal">Regards<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<pre>-- <o:p></o:p></pre>
<pre>----------------------------------------------<o:p></o:p></pre>
<pre>Prof. Paul McKenna FRSE<o:p></o:p></pre>
<pre>Head of Department<o:p></o:p></pre>
<pre>Department of Physics, SUPA,<o:p></o:p></pre>
<pre>University of Strathclyde,<o:p></o:p></pre>
<pre>Glasgow G4 0NG<o:p></o:p></pre>
<pre>U.K.<o:p></o:p></pre>
<pre><o:p> </o:p></pre>
<pre>Tel: 0141-548-3132 (secretary) / 5712 (direct) <o:p></o:p></pre>
<pre>Email: <a href="mailto:paul.mckenna@strath.ac.uk" moz-do-not-send="true">paul.mckenna@strath.ac.uk</a><o:p></o:p></pre>
<pre>----------------------------------------------<o:p></o:p></pre>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
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</pre>
</blockquote>
<pre class="moz-signature" cols="72">--
----------------------------------------------
Prof. Paul McKenna FRSE
Head of Department
Department of Physics, SUPA,
University of Strathclyde,
Glasgow G4 0NG
U.K.
Tel: 0141-548-3132 (secretary) / 5712 (direct)
Email: <a class="moz-txt-link-abbreviated" href="mailto:paul.mckenna@strath.ac.uk">paul.mckenna@strath.ac.uk</a>
----------------------------------------------</pre>
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