<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1014921062;
mso-list-type:hybrid;
mso-list-template-ids:815924162 134807553 134807555 134807557 134807553 134807555 134807557 134807553 134807555 134807557;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-GB" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve received a reminder from the Faculty about the procurement process.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m forwarding this as a reminder of the thresholds/3 quote requirement/SSJ rules, although Physics was not involved in the incident referred to.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Gabrielle<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="mso-fareast-language:EN-GB"> Robert Lawrie <robert.lawrie@strath.ac.uk>
<br>
<b>Sent:</b> 24 October 2022 09:37<br>
<b>Subject:</b> Compliance with University Procurement Processes<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Due to a recent case within the Faculty where the correct procurement processes were not followed, I would like to remind you of the University’s Procurement Guidance which can be found at
<a href="https://www.strath.ac.uk/procurement/procurementguidance/">https://www.strath.ac.uk/procurement/procurementguidance/</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:4.0pt;margin-right:0cm;margin-bottom:4.0pt;margin-left:0cm;text-align:justify">
<i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">GOODS/SERVICES: </span>
</i><span style="font-size:9.0pt;font-family:"Arial",sans-serif">The current Procurement thresholds are as follows
<o:p></o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="0" style="width:0cm;margin-left:-.15pt;border-collapse:collapse">
<tbody>
<tr style="height:17.4pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;background:#8DB3E2;padding:0cm 5.4pt 0cm 5.4pt;height:17.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Goods & Services Procurement Value (Ex VAT)</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
<td width="400" style="width:299.85pt;border:solid windowtext 1.0pt;border-left:none;background:#8DB3E2;padding:0cm 5.4pt 0cm 5.4pt;height:17.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">Process</span></b><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
</td>
</tr>
<tr style="height:12.5pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:12.5pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Less than £3,000<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:12.5pt">
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">No quotes required.<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:10.25pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:10.25pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">£3,001 to £24,999<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:10.25pt">
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Minimum of 3 recorded quotations.
<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:10.3pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:10.3pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">£25,000 to £50,000<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:10.3pt">
<p class="MsoNormal" style="text-align:justify"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Quotation in consultation with University Procurement via Public Contracts Scotland.<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:13.85pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:13.85pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Over £50,000<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:13.85pt">
<p class="MsoNormal" style="text-align:justify"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Contact University Procurement who will carry out tender.
<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:13.85pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:13.85pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Above £177,897<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:13.85pt">
<p class="MsoNormal" style="text-align:justify"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Tender following Public Contracts (Scotland) Regulations 2015<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:16.85pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;background:#8DB3E2;padding:0cm 5.4pt 0cm 5.4pt;height:16.85pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">Works - (Estates) Procurement Value (Ex VAT)</span></b><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#8DB3E2;padding:0cm 5.4pt 0cm 5.4pt;height:16.85pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">Process</span></b><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
</td>
</tr>
<tr style="height:11.4pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:11.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Not exceeding £99,999<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:11.4pt">
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Minimum of 3 written quotations<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:11.1pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Above £100,000<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Tender in consultation with University Procurement
<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:11.1pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Above £2,000,000<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal" style="text-align:justify"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Regulated procurement process which must be advertised on Public Contracts Scotland (PCS) tendering portal.<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:11.1pt">
<td width="244" style="width:182.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Above £4,447,447<o:p></o:p></span></b></p>
</td>
<td width="400" style="width:299.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt;height:11.1pt">
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Tender following Public Contracts (Scotland) Regulations 2015<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Public sector policy and legislation dictates that goods, services and works must be bought where feasible through genuine and effective competition. In exceptional circumstances, a Single Source Justification (SSJ) may be considered where
undertaking an open and transparent competition is not possible however this can only be considered in line with predetermined exemptions set out in Procurement legislation. In these circumstances, an entry in the SSJ system should be completed ensuring
that the requestor and approver are satisfied that the rationale for using the SSJ procurement route complies with a legitimate reason as specified on the SSJ system.
<o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo2">Where the total value exceeds £3,000 (ex VAT), a SSJ form should be completed via the SSJ SharePoint Site, and submitted through this site to the Head of Department for approval.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo2">If the proposed purchase exceeds £25,000 (ex VAT), the form will automatically workflow to the Head of Procurement for review via the SSJ SharePoint site.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo2">In all instances, the approved SSJ must be attached to the corresponding requisition on FMS.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A link to Online Procurement Awareness Training can be found at:
<a href="https://www.strath.ac.uk/professionalservices/procurement/procurementguidance/">
https://www.strath.ac.uk/professionalservices/procurement/procurementguidance/</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you need further guidance at any time please contact the Procurement Team:
<a href="https://www.strath.ac.uk/professionalservices/procurement/ourteam/">https://www.strath.ac.uk/professionalservices/procurement/ourteam/</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please can you remind colleagues within your department of where they can find the Procurement Guidance.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many thanks,<o:p></o:p></p>
<p class="MsoNormal">Robert<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB">Mr Robert Lawrie FCMI
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB">Faculty Manager<br>
Faculty of Science | University of Strathclyde<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB">Room 5.25, Royal College Building<br>
204 George Street, Glasgow, G1 1XW, Scotland, UK<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB">Phone
<b>0141 548 2232</b> | 07789 824479<br>
</span><u><span style="font-size:10.0pt;color:blue;mso-fareast-language:EN-GB"><a href="mailto:Robert.Lawrie@strath.ac.uk"><span style="color:blue">Robert.Lawrie@strath.ac.uk</span></a></span></u><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB"><a href="http://www.strath.ac.uk/science"><span style="color:blue">www.strath.ac.uk/science</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#4F81BD;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F497D;mso-fareast-language:EN-GB">I often email outside standard working hours which works for me but I don't expect others to do the same.
<br>
Please don't feel the need to reply to this email until you are at work.</span> <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><img border="0" width="258" height="297" style="width:2.6916in;height:3.0916in" id="_x0000_i1025" src="https://universityofstrathclyde.newsweaver.com/v2files/shard1/85313/c6/4afefcb4e5562f5aa7e5e8.jpg"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt">The University of Strathclyde is a charitable body, registered in Scotland, number SC015263.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">Please consider the environment before printing this e-mail.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>