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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">Just a reminder of what’s coming up, in particular note the end of year financial arrangements.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Kirsten<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:acaheads-bounces@lists.strath.ac.uk">acaheads-bounces@lists.strath.ac.uk</a> [<a href="mailto:acaheads-bounces@lists.strath.ac.uk">mailto:acaheads-bounces@lists.strath.ac.uk</a>]
<b>On Behalf Of </b>Hugh Darby<br>
<b>Sent:</b> 16 July 2015 16:39<br>
<b>To:</b> 'acaheads@lists.strath.ac.uk'; 'directors@lists.strath.ac.uk'<br>
<b>Cc:</b> Gayle Wilson; Catherine Court; 'deans@lists.strath.ac.uk'; Bronagh Dallat; Lorna Dougall<br>
<b>Subject:</b> [acaheads] FMS: Training and Year End Arrangements<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Dear Heads and Directors
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">As we progress towards the go-live of the new Finance system, FMS, on 10 August, I wanted to highlight a couple of key areas.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Training<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Delivery of classroom-based FMS training has now begun, with many staff already booked on courses. Thank you for your support in facilitating their attendance. We are monitoring
uptake on the courses, which are currently scheduled until mid-August, and we will schedule further deliveries as required to ensure users have sufficient opportunity to attend.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">We are keen to ensure that all staff are aware of the roles they will be undertaking on FMS and the training available to them in relation to those roles. Through the account
mapping and information gathering exercise, we have been agreeing which FMS roles apply to your Department’s staff. To help ensure<span style="color:#1F497D">
</span>staff attend the right courses for them, we would encourage staff with the roles noted below to attend the relevant courses:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Role / Authority<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Course<o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Journals and Virements<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=javw">Journals and Budget Transfers (Virements)</a></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Sales Orders<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=scsi">Customers and Sales</a></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">New Suppliers<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=pppr">Suppliers and Purchases
</a></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Goods Receipt<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=pppr">Suppliers and Purchases
</a></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Fast Track
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=pppr">Suppliers and Purchases
</a><o:p></o:p></span></p>
</td>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Create sub project<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://bookings.strath.ac.uk/courseDetails.asp?course=rrwb">Managing Projects and Sub Projects</a></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">The Training Team have noted that a small number of staff are attending courses that relate to roles that they do not appear to have been allocated during the information gathering
exercise. While staff are absolutely welcome to attend any of the courses to give them a fuller understanding of how the new financial processes will work, we are keen to avoid inadvertently setting expectations about staff members’ roles on the new system.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">I would therefore be grateful, if you have not already done so, if you could communicate to your staff their roles on FMS so they understand what activities they will be expected
to perform on FMS, and also assist in ensuring staff undertake the appropriate training for their role.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Please note that online training resources continue to be developed to support the classroom-based training, and also to cover areas where classroom-based training would<span style="color:#1F497D">
</span>not be necessary or practical (such as approving transactions and claiming expenses). Some material is already available through the
<a href="http://www.strath.ac.uk/finance/generalinformation/fmslandingpage/">FMS Knowledge Hub</a> and the
<a href="https://moss.strath.ac.uk/developmentandtraining/FMS/Pages/Home.aspx">FMS training portal</a>. We will communicate through the Weekly Digest when additional resources are made available.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Year end arrangements<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Details of the
<a href="http://www.strath.ac.uk/finance/generalinformation/yearendprocessing/">processing arrangements for the forthcoming year end</a>, including the transition to FMS, have been publicised in the Weekly Digest and also directly emailed to Finance Forum members
and Purchasing Coordinators. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">I would be grateful if you could ensure that staff within your Department are aware of the arrangements in relation to the year end transition, to help support as smooth a
transition as possible. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Your continued support for this key University-wide change is much appreciated.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Kind regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hugh<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hugh Darby<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Financial Controller<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">University of Strathclyde<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">16 Richmond Street<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Glasgow<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">G1 1XQ<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Tel: 0141 548 2421<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Email:
<a href="mailto:hugh.darby@strath.ac.uk">hugh.darby@strath.ac.uk</a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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