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<p class="MsoNormal"><span style="color:#1F497D">FYI<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Erling<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">===============================================================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Professor Erling Riis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Head of Department<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Department of Physics, tel: 0141-5483490<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Strathclyde University, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">John Anderson Building, e-mail:
<a href="mailto:e.riis@strath.ac.uk">e.riis@strath.ac.uk</a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Glasgow, G4 0NG<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">UK<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">The Department is a partner in SUPA, the Scottish Universities Physics Alliance
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">The University of Strathclyde is a charitable body, registered in Scotland, number SC015263<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> acaheads-bounces@lists.strath.ac.uk [mailto:acaheads-bounces@lists.strath.ac.uk]
<b>On Behalf Of </b>ICT Legal Compliance<br>
<b>Sent:</b> 13 September 2016 10:22<br>
<b>To:</b> acaheads@lists.strath.ac.uk; directors@lists.strath.ac.uk; admheads@lists.strath.ac.uk<br>
<b>Cc:</b> deans@lists.strath.ac.uk; vice-deans@lists.strath.ac.uk<br>
<b>Subject:</b> [acaheads] Formal Copyright Reminder 2016<o:p></o:p></span></p>
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<h1 align="center" style="margin-top:0cm;text-align:center"><span style="font-size:26.0pt;color:#1F497D;letter-spacing:-.1pt">Memorandum<o:p></o:p></span></h1>
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<p class="MsoNormal" style="margin-left:36.0pt;text-indent:-36.0pt">To: Heads of Department (Academic and Professional Services).<span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt;text-indent:-36.0pt">Cc: Deans, Vice-Deans.
<o:p></o:p></p>
<p class="MsoNormal">From: Ralph Weedon, Information Governance & Compliance Manager (Information Services)<o:p></o:p></p>
<p class="MsoNormal">Date: 13 September 2016<o:p></o:p></p>
<p class="MsoNormal">Subject: Formal Copyright Reminder<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#595959">Copyright is a key part of University life with staff and students creating or using other people’s work as part of their teaching, learning and research experience. Compliance with copyright is important to
manage the risk of infringement, which can lead to loss of access to resources and financial/reputational damage to the University.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><span style="color:#595959">The </span>
<a href="http://www.strath.ac.uk/governance/"><b><span style="color:#1F497D">University Regulations</span></b></a>
<span style="color:#595959">(6.13) set out the University position on copyright and your responsibility as a Head of Department. This memo sets out some of the key points you should be aware of.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><span style="color:#595959">Copyright protects literary, dramatic, musical and artistic works as well as films, sound recordings and broadcasts. If you want to use a copyright protected work then you usually have
to get permission from the copyright owner or rely on a licence or statutory copyright exception.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><span style="color:#595959">There is no blanket exception for 'educational use' in the UK; however there are a few specific
</span><a href="http://www.strath.ac.uk/is/compliance/copyrightexceptionsandlegalinfo/"><b><span style="color:#1F497D">exceptions</span></b></a><span style="color:#595959"> that allow you to copy or use a copyright work without seeking the permission of the
copyright owner. These should be used with care.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Licences<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">The University has a range of </span>
<a href="http://www.strath.ac.uk/is/compliance/licencesavailable/"><b><span style="color:#1F497D">licenses</span></b></a><b>
</b><span style="color:#595959">in place to allow staff and<b> </b>students to reuse copyright protected work without having to obtain permission.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">A key licence is the <b>CLA</b> (</span><a href="http://he.cla.co.uk/"><b><span style="color:#1F497D">Copyright Licensing Agency</span></b></a><span style="color:#595959">) which allows the photocopying, scanning
and re-use of digital content from books, journals and electronic publications for educational purposes.<o:p></o:p></span></p>
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#595959;mso-fareast-language:EN-GB"><br clear="all" style="page-break-before:always">
</span>
<p class="MsoNormal"><span style="color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">It allows digital content to be made available within Myplace for use by students, including extracts from digital content such as e-books and online journals.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">The CLA have recently </span><a href="http://he.cla.co.uk/news-and-blog/cla-and-universities-ukguildhe-reach-agreement-on-enhanced-higher-education-licence/"><b><span style="color:#1F497D">amended</span></b></a><span style="color:#595959">
the extent limits on how much can be copied under the licence. It is now one chapter or one article etc., or 10% of the whole, whichever is the greater (up from 5%).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">Contact the </span><a href="http://www.strath.ac.uk/library/eresources/elearning/scanningservicefore-learningatstrathclyde/"><b><span style="color:#1F497D">Scanning Service</span></b></a><span style="color:#595959">
if you wish to scan/digitally copy extracts from a work. It is free and they make all the required checks to ensure the material can be scanned under the licence.
<b>The licence does not permit staff to scan or make their own digital copies. </b>
Where it is possible to provide a link to a digital version of an article or book chapter etc., this should normally be the preferred option.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">Please ensure a copy of this </span>
<a href="http://www.strath.ac.uk/media/ps/isd/libraryinformationresources/CLA_Poster_2016.pdf"><b><span style="color:#1F497D">CLA poster</span></b></a><span style="color:#595959"> is displayed next to any departmental photocopiers (or multifunctional devices).
This summarizes key elements of the CLA licence for photocopying.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Digital Content Store<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">The CLA have ‘developed an optional web-based platform that combines a searchable repository of digitised book and journal extracts with an online workflow management tool’, referred to as the DCS or
</span><a href="http://he.cla.co.uk/your-he-licence/your-he-licence/digital-content-store/"><b><span style="color:#1F497D">Digital Content Store</span></b></a><span style="color:#595959">. The University has opted to use this from the summer of 2016. Staff
who currently have scanned or digital extracts in the VLE will be sent new links by the Scanning Service for placing in their Myplace class. The DCS hosts extracts in the cloud rather than locally. Amongst other advantages to the University, if an extract
has already been scanned/digitally copied by another institution, it can be accessed in the DCS rather than having to be rescanned or copied here.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Second Extract Permissions Service (SEPS)</span><span style="color:#595959"><o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="http://he.cla.co.uk/your-he-licence/your-he-licence/second-extract-permissions-service/"><b><span style="color:#1F497D">SEPS</span></b></a>
<span style="color:#595959">‘is a new service that offers universities the option to
<b>buy</b> permission to copy and use an additional amount – a ‘second extract’ – e.g. another chapter from the book or another 10%.’ (See above for change in extent limits). Please note that the cost of any second extract will be charged to the Department
concerned. No obligation quotations are available by contacting the Scanning Service as the costs are set by individual publishers on a page basis and they vary quite widely.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Other licences<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">The </span><a href="http://www.strath.ac.uk/is/compliance/licencesavailable/"><b><span style="color:#1F497D">NLA licence</span></b></a><span style="color:#595959"> (Newspaper Licensing Agency) permits photocopying
of cuttings from </span><a href="http://www.strath.ac.uk/is/compliance/licencesavailable/"><b><span style="color:#1F497D">certain newspapers</span></b></a>
<span style="color:#595959">for distribution to students. Cuttings can be scanned and placed into the VLE or copied from the online version of the newspaper. If the content is available online then a hyperlink is preferable.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">The <b>ERA</b> (</span><a href="http://www.strath.ac.uk/is/compliance/licencesavailable/"><b><span style="color:#1F497D">Educational Licensing Agency</span></b></a><span style="color:#595959">) licence allows
staff to make off-air recordings of broadcasts from TV and radio for non-commercial use within the classroom or VLE. Staff are able to make recordings from most TV, on-demand and radio broadcasts via our video streaming service (eStream). The recording is
automatically uploaded and made available to staff and students in line with the ERA licence requirements. Please contact
</span><a href="http://www.strath.ac.uk/it/videoservices/"><b><span style="color:#1F497D">Video Services</span></b></a>
<span style="color:#595959">for further information.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">PRS and PPL</span></b><span style="color:#595959"> issue licences to cover the use of live and recorded
</span><a href="http://www.prsformusic.com/users/businessesandliveevents/Pages/DifferencebetweenPRSforMusicandPPL.aspx"><b>music</b>.</a><span style="color:#595959"> At present individual departments/directorates purchase licences for their particular activities,
some annual, some for ad hoc events. From summer 2017 it is likely there will be one campus wide licence, but until then, departments should continue to make their own arrangements if they use live or recorded music. We will be in touch with further information
when the changes are finalised.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Audits<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">We conduct an annual audit of the teaching material held within Myplace to check for compliance with the relevant licenses’ and copyright law. Where infringing material is found we work with the individual member
of staff to resolve this. The audit results are reported to senior management and Faculty staff.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#595959">The University is also subject to external audit by the CLA. The most recent such audit took place in November 2015 and whilst the University received a favourable report, the CLA made a number of recommendations
which are being implemented.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Reading lists<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">Please remind your staff to supply class reading lists to the library in good time to ensure teaching and learning materials are ready for students, particularly where the students have declared a disability.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Electronic databases, e-books and e-journals<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#595959">The Library subscribes to large number of electronic databases and access to e-books, journals etc. Access is subject to compliance with the provider’s terms and conditions. It is not</span><span style="color:#1F497D">
</span><span style="color:#595959">permitted to copy and paste extracts or whole articles from these resources into the VLE but the Scanning Service may be able do this on request. Alternatively, staff should use links to the content rather than copying it.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Useful resources<o:p></o:p></span></b></p>
<p class="MsoListParagraphCxSpFirst" style="margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt">
<span style="font-family:Symbol;color:black">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif";color:black">
</span><span style="color:#595959">We have designed a </span><a href="https://dl.dropboxusercontent.com/u/110796764/guidetocopyright/index.html"><b><span style="color:#1F497D">leaflet</span></b></a><span style="color:#595959"> to help staff gain an understanding
of copyright</span>. <span style="color:black"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt">
<span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="color:#595959">Why not try our </span><a href="http://www.strath.ac.uk/is/compliance/copyrighttraining/"><b><span style="color:#1F497D">online copyright training module</span></b></a><span style="color:#595959"> including a short video and
a quiz.</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt">
<span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="color:#595959">Our </span><a href="http://www.strath.ac.uk/is/compliance/"><b><span style="color:#1F497D">webpage</span></b></a><span class="MsoHyperlink"><b><span style="color:#1F497D">s</span></b></span>
<span style="color:#595959">offer a range of information on copyright including using an exception, the types of licences available and information on ownership.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt"><b><span style="font-size:14.0pt;font-family:"Cambria","serif";color:#E75200">Our contact details:<o:p></o:p></span></b></p>
<p class="MsoListParagraphCxSpFirst" style="mso-margin-top-alt:2.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt;page-break-after:avoid">
<span class="MsoHyperlink"><span style="font-family:Symbol;color:#595959;text-decoration:none">·</span></span><span class="MsoHyperlink"><span style="font-size:7.0pt;font-family:"Times New Roman","serif";color:#595959;text-decoration:none">
</span></span><b><span style="color:#595959">Email:</span></b><span style="color:#595959">
</span><a href="mailto:ictlegalcompliance@strath.ac.uk">ictlegalcompliance@strath.ac.uk</a><span style="color:#1F497D">
</span><span class="MsoHyperlink"><span style="color:#595959;text-decoration:none"><o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:2.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt;page-break-after:avoid">
<span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><b><span style="color:#595959">Telephone:</span></b><span style="color:#595959"> 0141 548 3744/3216</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:2.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt;page-break-after:avoid">
<span style="font-family:Symbol;color:#595959">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif";color:#595959">
</span><b><span style="color:#595959">Contacts:</span></b><span style="color:#595959"> Ralph Weedon or Angela Dunlop, Information Governance and Compliance<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="mso-margin-top-alt:2.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:21.3pt;mso-add-space:auto;text-indent:-18.0pt;page-break-after:avoid">
<span style="font-family:Symbol;color:#595959">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif";color:#595959">
</span><b><span style="color:#595959">Address:</span></b><span style="color:#595959"> Andersonian Library, Level 2, 101 St James Road, Glasgow G4 0NS<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:navy">Ralph Weedon</span></b><span style="font-size:10.0pt;font-family:"Verdana","sans-serif""><br>
</span><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959">Information Governance and Compliance Manager
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959">Information Management division, ISD<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959">Tel: 0141 548 5705 (office)<br>
Tel: 0141 548 3744 (direct)<br>
Email: </span><a href="mailto:ralph.weedon@strath.ac.uk"><span style="font-size:7.5pt;font-family:"Verdana","sans-serif"">ralph.weedon@strath.ac.uk</span></a><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959">
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:#595959">The University of Strathclyde, a charitable body, is registered in Scotland, with registration number
SC015263<o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="291" height="76" id="Picture_x0020_1" src="cid:image001.jpg@01D20DA2.D85DE1A0" alt="THE LOGO 2013"><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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