[Academic] IMPORTANT: New Financial Codes for Ordering

[Kirsten Munro]

Hi Everyone

The new Finance system (FMS) will go live on Monday.  This means that you will use Agresso to order goods instead of PECOS.

Access

The new codes for ordering and accessing accounts are attached.  It is not the full list but hopefully it will get us started.  There will be regular updates until the list is complete and you can access this at  http://www.strath.ac.uk/finance/generalinformation/fmslandingpage/fmsknowledgehub-mapping/  under the General Ledge Code Mappings - 5 August tab.

Reporting is still an unknown but staff will have access to their own codes/accounts on Agresso.  I believe there is a video which helps specifically with this and I will update you on this once I have had a chance to watch it.

Help with all matters FMS and the transition from old to new systems can be accessed at http://www.strath.ac.uk/finance/generalinformation/fmslandingpage/ .

Our departmental finance system will be updated to 31 July 2015 and is still accessible to staff.  We are working with the Finance department to see if we can keep this running in parallel for a least a year and I will keep you uptodate with any developments.  In the interim can you use Agresso to access information.

Ordering

I requested that all staff should attend the purchasing seminar, however, where this hasn't been possible I requested that at least one person in each group attend and be the contact/help for their group.  If you experience any problems with ordering please go to your group contact in the first instance.

At present PhD students cannot order.  I have asked for this to be implemented and I need a list of all PhD students and the codes you wish them to purchase from.  This could take a bit of time to organise, so please give as much information as quickly as possible.

Overheads and DTG/RTSG

Individual DF1000 and CF1000 accounts have not been mapped onto the system as yet so staff will not be able to order goods from these codes until either Finance uploads the information or they request that I do it manually.   I will try to have this finalised by the end of next week.

Running Costs and Capital

These have been mapped onto the new system, however, the new allocations have yet to be added.  Please note that capital accounts have been transferred to running costs with the exception of Research Holding, Teaching Holding and General Holding.  Until this has been finalised I would ask staff to keep spending to a minimum.

There may be more, so apologies if I have missed anything but we will keep you uptodate as further information becomes available.

This will be a new experience for us all and whilst I hope the transition is problem free, realistically there may be some issues we need to work our way through.  Your cooperation and patience is gratefully requested.

Many thanks

Kirsten










Kirsten Munro
Department of Physics
University of Strathclyde
John Anderson Building
107 Rottenrow East
Glasgow
G4 0NG

Tel: 0141 548 3386
Fax: 0141 552 2891
e-mail: kirsten.munro at strath.ac.uk<mailto:kirsten.munro at strath.ac.uk>

[THE LOGO 2013]

The University of Strathclyde is a charitable body, registered in Scotland, number SC015263

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