[Academic] IMPORTANT: FW: ATA charged to temp GEN sub projects

[Kirsten Munro]

Hi

Please read the email below, this appears to be new guidelines.  They are important and may delay your ATA from being processed if not included.

Thanks

Kirsten

Kirsten Munro
University of Strathclyde
Physics Department
John Anderson Building
107 Rottenrow
Glasgow G4 0NG

Tel:  0141 548 3386
Email: kirsten.munro at strath.ac.uk<mailto:kirsten.munro at strath.ac.uk>

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From: Sarah Alvi <sarah.alvi at strath.ac.uk>
Sent: 18 November 2021 10:46
To: Eileen Paterson <e.paterson at strath.ac.uk>; Julie Sobocinski <julie.sobocinski at strath.ac.uk>; Kirsten Munro <kirsten.munro at strath.ac.uk>; Yvonne Perrie <yvonne.perrie at strath.ac.uk>; Kathleen Simmonds <kathleen.simmonds at strath.ac.uk>; Gabrielle Weir <gabrielle.weir at strath.ac.uk>; Gordon Duckett <gordon.duckett at strath.ac.uk>; Ian Graham <ian.graham at strath.ac.uk>; Lorna Gray <lorna.k.gray at strath.ac.uk>
Cc: Beth Lockhart <beth.lockhart at strath.ac.uk>
Subject: FW: ATA charged to temp GEN sub projects

Hi All,


This is just a reminder that if you are using the GEN Temporary Research Salaries code (i.e. where FMS code for a research/KE award has not been set up yet) then please note that the information listed below is required before Research Finance can approve the ATA. The use of the GEN code in such instances is temporary and the PI should inform Finance as soon as the R/KE FMS code has been set up so that the relevant staff's salary can be moved to the new budget.

When raising an ATA using a temporary code,  please ensure that you select the funding type to 'research grants and contracts' or 'KE' so that the ATA routes to Research Finance for checking and approval. Please also ensure the following information is included before submitting the ATA to save Research Finance time in having to chase for this information later.

Mandatory information:


1.      P-Fact/CPM Ref - this is the reference from the costing you would have submitted through the RKES costing tool for your funded award supporting your ATA.


2.      RKES Ref - this is the reference assigned to your award by your contract manager from RKES.


3.      Project start & end dates- this is the duration of the award that you have agreed with the funder to complete the contracted work.


4.      Budget Breakdown - this is the amount of funding being offered by your funder through your Research or Knowledge Exchange Award.


5.      Confirmation from RKES on whether there is any risk of the contract not getting

signed or project not going ahead. - an email from your RKES contract manager

should be provided for this.

6.      Details of who the Grant holder will be - this would be the Academic who is leading the Research or Knowledge Exchange project and generally named on the contract between the University and the funder.

If all of the above information is not available then a) consider delaying the ATA till the info is available or b) get Faculty/Dept  assurance that they'll underwrite costs in the event that the external funds don't materialise to enable the recruitment to progress.

Please pass on this guidance to any academics  in your dept who are or might be looking to use the temporary code in the near future .

Thanks in advance


Sarah



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