[Academic] FW: Update and Exam Adjustment Deadline

Tue Oct 13 09:28:36 BST 2020

Hi

Can I please ask you to read the email below from Christ in the Disability and Wellbeing Service.

It is very informative and keeps you in the loop about what is happening.

Many thanks

Kirsten

From: Chris McKenzie <chris.g.mckenzie at strath.ac.uk>
Sent: 12 October 2020 16:49
To: chris.g.mckenzie+ddc at plists.strath.ac.uk
Subject: Update and Exam Adjustment Deadline

Dear All,

I wanted to send you all a brief update on a number of items from the Disability & Wellbeing Service. Like you all, our team have been working hard to adapt provisions for disabled students in these unusual circumstances. This has in some cases proven challenging, but with your support across academic departments thigs are starting to be much more settled. I'd like to draw your attention to the following information:
1.    New student information
We have met with a large number of students over the summer months and early part of semester and will continue to do so throughout the academic year. As needs are assessed, adjustment reports will be uploaded onto the Pegasus system. It is imperative to highlight that this is an ongoing process and academics should check their class lists regularly to ensure they are aware of disabled students' needs.  Furthermore, it is important to note that DDCs only receive email notification when new students are added or updated, you will not receive notification when students with existing Adjustment Reports join your classes. It is, therefore, imperative that you regularly review your class lists and ensure that everything is correct.
2.    Student waiting lists/ prioritisation
As always at this time of the year, we are experiencing a high volume of referrals and the needs assessment waiting list is lengthy. To ensure students on the waiting list have adjustments in place as quickly as possible, where sufficient evidence exists, we will put provisional adjustments in place based on the information provided in their referral paperwork. Students with specific learning difficulties awaiting formal diagnosis from an educational psychologist, and where sufficient supporting paperwork exists, will have temporary adjustments recommended for the first semester whilst they await their diagnostic assessment.
3.    Exam arrangements deadline
In a few days we will publicise on MyPlace that the 'cut-off' for requesting new exam arrangements for the semester 1 exam diet will be Friday 30th October.  We then hope to have any updates confirmed and uploaded to PEGASUS by Friday 13th November to allow you time to make the necessary arrangements for the 1st Semester exams. New updates will continue to be added after this date, but we will be advising students that we cannot guarantee that any new adjustments will be actioned by departments after this date.  There will be students who have an unavoidably late disclosure that may need support, but we will continue to liaise directly with departments in these cases as we have in previous years.
4.    Transcription and Captions of online classes
Can I take this opportunity to reiterate the availability of Guidance for the use of Transcription and Captioning<https://support.myplace.strath.ac.uk/download/attachments/112230420/Transcriptions%20and%20Captions%20Guidance.pdf> which provides more information, such as how to produce asynchronous video transcripts, and the Guidelines on the Recording of Zoom Teaching Sessions<https://support.myplace.strath.ac.uk/display/MS/Academic+Continuity+Guidance?preview=/112230420/140083245/Guidelines%20on%20the%20recording%20of%20Zoom%20teaching%20sessions.pdf>. These are available on the Return & Resume Hub Learning & teaching 2020/21 - Support & Guidance web pages.<https://www.strath.ac.uk/coronavirus/staff/learningandteachingsupportandguidance/>

We have also developed accompanying procedures for the Provision of Live Captioning in Zoom<https://www.strath.ac.uk/professionalservices/disabilityandwellbeing/disabilitysupport/informationforstaff/guidancefortheprovisionoflivecaptioninginzoom/> for classes where we have identified that requirement for hearing impaired students. This has required changes to be made to the global zoom settings (reducing administration at the host end) and collaboration with various external specialist note taking suppliers.

Key to the provision of Note Taking in classes (whether Electronic Note Taking, Live Remote Captioning or Manual Note-Taking by our own team) is clarity of class timetables, and the relevant zoom links and passwords. Can I ask that these are made available to our admin team when required as early as possible, and we are notified of any changes immediately? Booking and scheduling these resources is a complex task, and availability cannot be guaranteed so early booking is essential.

Lastly, can I please pass on my wholehearted thanks to you all for your continued support, and for the work to support disabled students that is being undertaken in your departments.

Best wishes,
Chris

Chris McKenzie

Disability & Wellbeing Manager
Disability & Wellbeing Service,
University of Strathclyde,
Rm 4.36 Graham Hills Building,
50 George Street, Glasgow, G1 1QE.

Tel: 0141 548 3402
email: chris.g.mckenzie at strath.ac.uk<mailto:chris.g.mckenzie at strath.ac.uk>
web: www.strath.ac.uk/disabilityandwellbeing<http://www.strath.ac.uk/disabilityandwellbeing>

(pronouns: Mr, He, Him<https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.mypronouns.org%2F&data=02%7C01%7Ckirsten.munro%40strath.ac.uk%7C66f7ef7d95994785096a08d86ec68657%7C631e0763153347eba5cd0457bee5944e%7C0%7C0%7C637381146229458580&sdata=fSx3qr%2BQwJzTz0soavZDW6kcl3oLFApx%2FUr2C7w%2Bi5M%3D&reserved=0>)

If you feel that you need help now, please contact your GP or you can call NHS 24 on 111.
If it is an emergency situation, the following Emergency Services are available:
*       Campus Security via calling 0141 548 2222.
*       Emergency Services via calling 999.
*       Accident & Emergency Service nearest to the University is the Glasgow Royal Infirmary in Castle Street, Glasgow G4.
*       NHS 24 on 111 for Health Information and Self Care Advice.
If you need to talk to someone, below are a list of supports that are available:
*       Samaritans Glasgow 116 123 or email  jo at samaritans.org<mailto:jo at samaritans.org>  anytime.
*       Breathing Space 0800 83 85 87 (All weekend and Monday to Friday 6pm - 2am)
*       Nightline 0141 552 2555, talk online at https://www.scnightline.com/<https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.scnightline.com%2F&data=02%7C01%7Ckirsten.munro%40strath.ac.uk%7C66f7ef7d95994785096a08d86ec68657%7C631e0763153347eba5cd0457bee5944e%7C0%7C0%7C637381146229468429&sdata=RBNcK4Bd4vZoPIyqLKhlt%2BHbp22nQxLuXCKPvnE3QEw%3D&reserved=0>, or text on 07982 107 920
[awardswinneremailsignature2019][lgbt]
The University of Strathclyde is a charity registered with the Scottish Charity Regulator, number SC015263

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