[Academic] Fwd: [acaheads] Copyright Compliance

[Rob Martin]

Dear All,

Can I remind you of the importance to the University of ensuring 
compliance wrt copyright (see below). I copy below the key paragraphs 
from the attached document. Please ensure that material on VLEs doesn't 
contravene copyright rules.

Regards,

Rob
>
>
>   Myplace (Moodle) VLE & the Scanning Service
>
> A significant amount of material for students is now hosted in the My 
> Place VLE. The University conducts periodic audits of the Myplace VLE, 
> to check that material is compliant, including that scanned from 
> printed material and copied from websites etc. The results of the 
> audit are reported to senior management and individual staff are 
> advised to remove material where it is inappropriate. The University 
> is also subject to external audit by the CLA (Copyright Licensing 
> Agency <http://www.cla.co.uk/Licencesforeducation>).
>
>
> The most recent audit for the academic year 2011/12 of the Myplace VLE 
> gives cause for concern. In particular the scanning by individual 
> staff of articles, book chapters etc., sometimes of poor quality, in 
> apparent contravention of the CLA licence and/or copyright law.
>
>
>   Scanning of 'third party' copyright works other than through the
>   University Scanning Service
>   <http://www.strath.ac.uk/library/eresources/digitalelearning/scanningservicefore-learningatstrathclyde/>
>   is not permitted. It is a condition of the CLA licence that only
>   specific individuals are authorised to scan the material. It is
>   recommended that works where the copyright is owned by the
>   University are also scanned via this Service to maintain quality.
>   The same applies if individual departments or staff have secured
>   permission from rights owners/publishers to scan a particular item.
>   The academic year 2012/13 internal audit of the Myplace VLE is
>   currently underway.
>
> **
>
> *Reading Lists*
>
> **
>
> It is important that staff supply class reading lists to the library 
> and send in requests for items to be scanned in good time to ensure 
> teaching and learning materials are ready for students, particularly 
> where the students have declared a disability.
>
> *NCB (non-credit bearing) courses*
>
> An annual University survey of such courses in each department 
> including student numbers and contact hours is run by RKES. Supplying 
> figures based on this is a condition of the CLA licence and is not 
> optional, so we would ask that departments respond appropriately.
>


Regards,

Rob


-------- Original Message --------
Subject: 	[acaheads] Copyright Compliance
Date: 	Wed, 5 Dec 2012 17:06:34 +0000
From: 	ICT Legal Compliance <ICTlegalcompliance at strath.ac.uk>
To: 	'acaheads at lists.strath.ac.uk' <acaheads at lists.strath.ac.uk>, 
'directors at lists.strath.ac.uk' <directors at lists.strath.ac.uk>
CC: 	Colin Grant <colin.grant at strath.ac.uk>



Dear Colleagues,

Please see attached a memo outlining the importance of copyright 
compliance, particularly with respect to the VLE.

I appreciate that those of you heading Professional Services may feel 
this memo is of less relevance than their academic colleagues, but all 
parts of the University are likely to be creating and using copyright 
material, so I would respectfully ask you to give it a few minutes of 
your time.

Many of you may recall the annual memo I have sent out on copyright 
matters in the past. I have this year shortened it and much of the 
information that used to be in it (for example on the licences the 
University holds) is now on an appropriate web page (link within the 
attached). I have also focused the memo on some specific issues that are 
the cause of concern.

As always, please contact me if you have any queries.

Kind regards

Ralph Weedon

*Ralph Weedon*
Information Governance and Compliance Manager

Information Management division, ISD

Tel: 0141 548 5705 (office)
Tel: 0141 548 3744 (direct)
Email: ralph.weedon at strath.ac.uk <mailto:ralph.weedon at strath.ac.uk>

The University of Strathclyde, a charitable body, is registered in 
Scotland, with registration number SC015263


-- 

===============================================================
Professor Robert Martin,
Head of Department,
Department of Physics,
University of Strathclyde,
John Anderson Building,
Glasgow, UK,
G4 0NG

tel: 0141-5483132
fax: 0141-5522891
e-mail: r.w.martin at strath.ac.uk <mailto:r.w.martin at strath.ac.uk>


The Department is a partner in SUPA, the Scottish Universities Physics 
Alliance
The University of Strathclyde is a charitable body, registered in 
Scotland, number SC015263



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