[Academic] Right to Work Verification: Important Update on COVID-19 Adjusted Checks (Reminder)

[Paul McKenna]

Dear All,

With reference to my email below, at short notice, the Home Office has 
extended (until 31 August 2021) the period during which COVID-19 
‘adjusted’ Right to Work checks may be carried out.

This means that the date from which we will need to revert to 
face-to-face and physical document checks changes is put back from 21 
June 2021 to 1 September 2021.

Regards,

Paul


On 09/06/2021 14:08, physics-hod at strath.ac.uk wrote:
>
> Dear colleagues
>
> This email contains important information on changes that come into 
> effect from 21 June 2021 relating to Right to Work checks that apply 
> to workers engaged via the Supplementary Payments route, including 
> external examiners of PhD students. *Convenors of PhD vivas are asked 
> to please note the new action required at least two weeks in advance 
> of an online viva.*
>
> The Home Office has stipulated that temporary adjustments to Right to 
> Work checks (introduced during March of last year owing to COVID-19) 
> will end on 21 June 2021.
>
> Since March 2020, HR has been temporarily supporting departments with 
> their Supplementary Payments-related RtW checks. Unless the Home 
> Office revises its schedule, pre-Covid arrangements will be reinstated 
> on 21 June and departments will need to perform their own RtW checks 
> again, which will mean ‘*document-in-hand*’ verifications of suitable 
> RtW evidence.
>
> Unless the Home Office makes any changes, right to work checks will 
> have to be conducted either:
>
>   * 'in person' - a member of the Department Admin team will perform
>     in-person RtW checks on campus (this would apply, for example, to
>     students employed to teach or to visiting external examiners).
>   * using a share code that the individual provides (for those with a
>     Biometric Residence Permit / Residence Card / EU Settled or
>     Pre-Settled Status / Indefinite LTR)
>     https://right-to-work.service.gov.uk/view/share-code
>     <https://right-to-work.service.gov.uk/view/share-code> and a zoom
>     call is required to confirm likeness to the photo that is received
>     from using this service.
>   * the individual sending their passport to the Department by post
>     and a zoom call arranged to confirm their likeness to the passport
>     photo.
>
> This RtW check needs to be performed prior to the work being carried 
> out. Note that in the event of a PhD viva taking place online (e.g. by 
> Zoom), the external examiner will be required to send a share code or 
> their passport to the Department and have the Zoom call to verify 
> their likeness to the photo in advance of the PhD viva.
>
> *PhD exam convenors *are asked to take note of this and alert 
> Catherine and Gabrielle to any online vivas taking place, *at least 
> two weeks in advance* of the date of the online viva, to provide 
> enough time for these checks to take place (which may require the 
> examiner to post their passport). Thanks
>
> Regards
>
> -- 
> ----------------------------------------------
> Prof. Paul McKenna FRSE
> Head of Department
> Department of Physics, SUPA,
> University of Strathclyde,
> Glasgow G4 0NG
> U.K.
> Tel: 0141-548-3132 (secretary) / 5712 (direct)
> Email:paul.mckenna at strath.ac.uk  <mailto:paul.mckenna at strath.ac.uk>
> ----------------------------------------------
>
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-- 
----------------------------------------------
Prof. Paul McKenna FRSE
Head of Department
Department of Physics, SUPA,
University of Strathclyde,
Glasgow G4 0NG
U.K.

Tel: 0141-548-3132 (secretary) / 5712 (direct)
Email: paul.mckenna at strath.ac.uk
----------------------------------------------

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